23 March, 2010
Tuesday, March 23, 2010 | Posted by
Ebony Curry |
There are really essentially two kinds of people. First you have those who were born with the organization gene; second are those who were not. Do you fall in the second group? Fear not! You can still keep your small business organized.
The advantages are great. An organized business person is able to get more work done in less amount of time. They remember important events and meetings. They are more relaxed and feel in control of their day. This article will give you some realistic techniques to stay organized even if you feel you are a hopeless cause:
Don’t Let The Sun Set on a Mess
Don’t head out the door in the evening without taking a short amount of time to straighten your desk. Put office supplies such as stapler and pens in a central location so you are ready to go in the morning. Check the trash can and empty it if necessary, and remove any empty cups or other dishes that are cluttering your desk.
A key component to this step is to “organize” your paperwork generally into the order you want to handle it in the morning. At the same time, you can quickly prepare an action plan (also known as “to-do list”) for the next day, and rank each task in order of importance.
The ten minutes these simple tasks take each night will be rewarded by your ability to jump in and start the day running each morning.
Organize Work Product Using the Rule of 3
There are those who have a file folder for everything and know immediately where anything is. Then, there are the rest of us. I have found the best way to organize my working papers so that I can actually find something when I need it is to use the rule of 3.
It is a simple concept. Maintain only three stacks of paperwork at any one time. The first stack is your most pressing business that you hope to get through during the day. The second stack should hold those that need to be handled within the week, and finally those within the month. You may need to dedicate some time up front to get these three stacks organized, but the time will be ultimately saved as you are able to find needed paperwork much more quickly without digging through everything on your desk.
Don’t Wait
Ultimately, the longer you wait to find an organization system that works for you and your small business, the more opportunities you miss for your small business. A larger part of your day can be spent on making your small business succeed when you are organized. And keep in mind, what works for one person is a disaster for another. So find the system that works for you and make sure you can commit to using it every day.
The advantages are great. An organized business person is able to get more work done in less amount of time. They remember important events and meetings. They are more relaxed and feel in control of their day. This article will give you some realistic techniques to stay organized even if you feel you are a hopeless cause:
Don’t Let The Sun Set on a Mess
Don’t head out the door in the evening without taking a short amount of time to straighten your desk. Put office supplies such as stapler and pens in a central location so you are ready to go in the morning. Check the trash can and empty it if necessary, and remove any empty cups or other dishes that are cluttering your desk.
A key component to this step is to “organize” your paperwork generally into the order you want to handle it in the morning. At the same time, you can quickly prepare an action plan (also known as “to-do list”) for the next day, and rank each task in order of importance.
The ten minutes these simple tasks take each night will be rewarded by your ability to jump in and start the day running each morning.
Organize Work Product Using the Rule of 3
There are those who have a file folder for everything and know immediately where anything is. Then, there are the rest of us. I have found the best way to organize my working papers so that I can actually find something when I need it is to use the rule of 3.
It is a simple concept. Maintain only three stacks of paperwork at any one time. The first stack is your most pressing business that you hope to get through during the day. The second stack should hold those that need to be handled within the week, and finally those within the month. You may need to dedicate some time up front to get these three stacks organized, but the time will be ultimately saved as you are able to find needed paperwork much more quickly without digging through everything on your desk.
Don’t Wait
Ultimately, the longer you wait to find an organization system that works for you and your small business, the more opportunities you miss for your small business. A larger part of your day can be spent on making your small business succeed when you are organized. And keep in mind, what works for one person is a disaster for another. So find the system that works for you and make sure you can commit to using it every day.
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